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Date Posted: 01/09/2020
Location: York, PA 17404
Company: SpiriTrust Lutheran
Job Type: Full Time

Basic Qualifications
 
Education/Training:  A high school diploma or equivalent.
 
Skill(s):  Proficient reading, writing and grammatical skills; proficient in interpersonal relations and communication skills, including pleasant telephone manner and speaking voice; ability to work independently and to establish and maintain effective working relationships; working knowledge of computer operations and ability to learn specialized industry applications. 
 
Experience:  A minimum of one (1) year of experience in processing accounts payable using an automated system is required.
 
General Responsibilities
 
Responsible for processing invoices received for payment and processing check requests as necessary; processing travel expense reports for payment; coordinating work within the department, as well as with other departments; complying with operating policies and procedures and regulatory requirements; communicating with appropriate personnel; responding to inquiries or requests for information; maintaining appropriate records and providing assigned reports.
 
 
Essential Duties
 
Supports the mission of SpiriTrust Lutheran Home Care & Hospice, which is to answer Christ’s call by providing health care and related services to those who are striving to achieve their highest possible level of independence, quality of life, health and comfort.

 
Supports the mission and values of SpiriTrust Lutheran LIFE, which is to witness to the gospel of Jesus Christ by providing comprehensive health care and social support to maximize the quality of life for older adults in the communities that we serve.

 
Supports the mission of SpiriTrust Lutheran, which is witness to the Gospel of Jesus Christ, providing exceptional health, human and senior living services by supporting persons in achieving an optimal quality of life.

 
Adheres to finance policies and procedures of SpiriTrust Lutheran Home Care & Hospice and SpiriTrust Lutheran LIFE.

 
Meets data requirements and deadlines associated with month-end closing as follows:

 
Prepares journal entries as necessary.

Prepares a reconciliation of general ledger accounts as appropriate.
Reconciles the bank accounts.
Assures preparation of accrual list by the end of the fifth workday.
Prepares assigned invoices.
Reconciles related party transactions.
Prepares financial statements assigned.

 
Processes invoices and check requests received for payment.

 
Audits invoices for accuracy and resolves discrepancies.

Processes check requests, with appropriate attached necessary documentation.
Assigns and/or verifies appropriate general ledger codes.
Computes discounts as appropriate.
Verifies appropriateness of expenses through Blanket Purchase Approval Forms and other available means.
Obtains approval.
Imports invoices to computer system in accordance with established schedule.
Prepares and distributes checks.
Records electronic fund transfers appropriately.
Prepares accrual list by the end of the sixth work day.  Closes A/P in SAGE 100 by the end of the eighth work day.
Reviews vendor statements and takes appropriate action when there are discrepancies to our records.

 
Prepares vendor 1099 statements annually.

 
Processes payroll for SLHCH and/or LIFE as follows:

 
Prepares payroll reports from Home Works, Excel, Monarch, tabulates totals from time slips and enters data into payroll system recognizing appropriate payroll and expense codes and rates.

 
Makes changes to employee payroll records including, but not limited to: 
 

Deductions for taxes
Pension
Contributions
Savings Bonds
Credit Union
Savings Plans

 
Verifies and distributes payroll and personnel reports as appropriates.

 
Processes W-4s and any other necessary forms to establish and maintain employees in system.

 
Coordinates direct deposit.

 
Maintains employee attendance records and prepares monthly attendance reports. 
 

Submits check requests to Accounts Payable Processor for payroll deductions on a bi-weekly, monthly or quarterly basis.

 
Maintains parts of employee database in ADP.

 
Transmits pension amounts to TransAmerica via internet. 
 

Provides coverage for Front Desk Phone Attendant as necessary.

Cooperates with, participates in and supports the adherence to all internal policies, procedures and practices, laws and regulatory requirements.

 
Works harmoniously with others.

 
Coordinates specific work tasks with other personnel within the department as well as with other departments in order to ensure the smooth and efficient flow of information.

 
Communicates with his/her supervisor, other supervisors, community relations coordinators and appropriate staff in order to integrate activities. 

Responds to inquiries relating to his/her particular area, or to requests from other personnel, clients, etc. within given time frames and within established policy.

 
Maintains appropriate records and provides assigned reports. 
 

Supports and advances the Lean philosophy in all endeavors.